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Karsten Desario • Feb 03, 2023

Office Relocation Checklist: Things to Consider When Moving Office

If you want your business or office relocation to be smooth and stress-free, then it's essential to prepare properly. This blog post will explore some things you must consider and prepare for office relocation. Keep reading to learn more!

What to expect when moving

 to a new office

Whether it’s a small office relocation or a full-scale office move, a lot goes into a successful relocation. From packing up your electronics to changing the address on your business cards, packing, moving and unpacking all become a big project. 



 And if you need to know what you’re doing, it can get stressful. But don’t worry; we’ve got you covered. 

 Here are the things to expect when relocating your office space: 

 1. Less Time at Work: 

 Since you’re moving to a new office, you will spend less time at your existing office. However, it will still be imperative for you to arrive there on time. 


 2. More Time Packing: 

 Packing all your office supplies, computers, and files takes time. 

It can take even longer if you have a large number of employees. 


 3. Stress: 

 There’s a reason why people hire professional office movers. You can expect to be stressed out and disorganized if you do it yourself. 


 4. Complicated Logistics: 

 Moving your office supplies, computers, and files can be stressful. This becomes worse if you hire office movers. 


 5. Stress on Employees: 

 Your employees will be stressed out since they’re the ones who will be packing up files, equipment, and furniture.

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By Karsten Desario 14 May, 2024
High rise moving may seem like an ordinary move, but when you really peel back the layers, it’s a different beast entirely. Not only are you wrestling with the usual moving challenges packing, organizing, and hauling your entire life from one place to another, but you're also faced with a myriad of logistical complications. In this life chapter of moving, you might encounter diverse challenges, including: Navigating narrow corridors: Maneuvering large furniture pieces around narrow corners can be hard. Using elevators: Moving several floors up can be time-consuming. Scheduling elevators and managing crowded elevator space is a challenge. Securing loading dock access: In an apartment complex, securing a parking space for the moving truck that’s close to your building entrance can be tricky. Despite these challenges, high rise moving also has its rewarding aspects. Particularly, if you hire a professional residential moving service that has a rich experience in dealing with such complex moves. There are many benefits to this: No heavy lifting: Let the professionals do the hard work. It’s their job to carry all your heavy furniture down the stairs and into the moving truck. Quick and efficient: With an experienced team, the moving process can be completed much faster than it would if you were to do it all by yourself. Ensuring safety: Professional movers are trained to move belongings safely without causing damage to your items or the property. Making a Successful High Rise Moving Plan Like every big project, a successful high rise move begins with a well-thought-out plan. Here are some tips to make the planning process easier: Start Early : High rise moving has many moving parts (pun intended!). It's best to start early - about 8 weeks before the move date. This gives you ample time to declutter, pack, notify utilities, change your address, and deal with unexpected issues. Do a Floor Plan of Your New Space : Knowing the layout of your new home will help you understand how much room you have for your current furniture and belongings. You might need to sell, store, or give away some items. Create an Inventory : Make a list of your belongings. Not only is this useful for insurance purposes, but it will also help you to organize your packing, and ensure you don't lose track of any items. Consider High Value or Fragile Items : Remember, not all items are suited for regular moving. Things such as paintings, sculptures, high-end electronics, or antique furniture may require specialty moving services or extra insurance coverage. Ensuring the Safety of Your Items During A High Rise Move When moving, your belongings can endure a lot of handling, loading, unloading, packing and unpacking . It's essential to ensure the safety of your items during a high rise move. Use Appropriate Packing Materials : Use sturdy packing boxes and make sure heavy items are packed in small boxes. Wrap fragile items with packing paper, bubble wrap, or soft textile items such as towels or bed sheets. Label Your Items : Labeling boxes with room names and general contents can help ensure that your belongings end up in the right room at your new place. You might want to consider using a color-coding system where each room gets its own color. Dealing With Building Regulations for Moving High rise moving isn’t just about packing and transportation. It also involves navigating your building’s regulations for moving. It's important to be aware of these rules to avoid any last-minute hitches. Schedule Your Move with Property Management : Most high rise buildings have specific moving hours and require you to reserve the elevator ahead of time. Plan ahead and book your moving date and time with the property manager. Understand Building-Specific Rules : Every building has its own set of rules. Some may permit only professional movers to handle the job, others might insist on proof of insurance. It's crucial to make these inquiries ahead of time. Choosing the Right High Rise Moving Company Moving to or from a high rise building is a specialized task. It's vital to pick a moving company that's adept at handling such moves. Experience : While many companies may offer moving services, not all are skilled in high rise moving. Look for a firm with a proven track record in this unique type of move. Insurance Coverage : Ensure that the moving company has proper insurance coverage to safeguard your belongings during transit. In addition, the company should offer additional coverage options for high-value items. Professional Team : The moving crew should be physically capable, trained in the latest moving techniques; they should be able to maneuver bulky items via stairways and elevators and handle tight corners. How Kinetic Movers Handles High Rise Moves At Kinetic Movers, our experience and dedication set us apart in high rise moving. Here's a closer look at how we handle the process: The Moving Process Pre-move Survey : We start by conducting a thorough survey of your current and future residence. This helps us plan the move accurately, especially when it comes to dealing with elevators, stairs, and tight corners. Packing & Loading : Our skilled team takes charge of packing your items using quality materials and ensures everything is packed securely. Once packed, we meticulously load your possessions into the moving truck. Transport & Unloading : With your belongings securely inside our trucks, we transport them to your new home. Upon arrival, we manage the unloading process, taking care to ensure nothing is damaged during the process. Special Equipments Used High-rise moving often requires special equipment like high-capacity lifts, narrow aisle levers, dollies, and stretch wrap machines for securing items. We have all of these tools at our disposal and the knowledge to use them optimally. Things You Should Do Before Movers Arrive As the moving day gets closer, there are some things you can do to facilitate the moving process. Create a Clear Pathway for Movers : Make sure all pathways both inside and outside your home are clear of obstacles. This will help movers to move your items swiftly and safely. Secure Pets and Children : Moving day can be stressful and unsafe for children and pets. Make arrangements for them to stay elsewhere during the moving process. Success Stories of High Rise Moving with Kinetic Movers Our clients’ satisfaction is our highest motivator. Let's take a look at some of the comments we've received from customers who were once in your shoes about to make a high-rise move. Testimonials from Satisfied Customers "Moving into a high rise was daunting, but Kinetic Movers made it so easy. They were quick, professional, and took great care of my belongings." - Sarah P., moved from a single home to a highrise apartment in downtown York. "I was worried about moving my large furniture pieces into my new condo, but the team at Kinetic Movers handled everything expertly. Absolutely recommend it!" - Mark H., switched up town living to embrace highrise life. Our Reputation Our team takes great pride in our excellent service and the satisfaction of making our clients’ high-rise moves as smooth as possible. We have extensive experience handling the nuances and challenges that come with high-rise moving, and our reputation reflects this. Making Your High Rise Move a Hassle-Free Experience with Kinetic Movers Navigating a high-rise move doesn't have to be daunting. With the support of a skilled, knowledgeable team, this major lifestyle transition can be an exciting new chapter rather than a stressful event. At Kinetic Movers , we incorporate years of experience and adapt to each unique moving situation, ensuring a high standard of customer service. We're more than your movers; consider us your moving partners. We'll work along with you to make the moving experience less of a chore and more of an adventure.
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Tips for packing your office for relocation

When you move your office, you must pack all your belongings carefully so they will arrive at your new office safely. 



 Here are some hacks that you can use when packing your office: 


 1. Use suitable packing materials: The right materials will help you pack your office correctly. For example, packing paper can help you pack fragile items more efficiently. Other materials that you can use include bubble wrap and packing peanuts. 


 2. Pack your office according to your floor plan: Before you start packing your office, you should organize the items in your office according to the layout of your office. This will help you to fill your office more efficiently. Also, ensure your office is free of clutter before packing. 


 3. Label each box: You should label each box clearly so that you will know what is inside it. You should also write the contents on the boxes so that you will not have to open each box to find its contents. 


 4. Pack heavy items in smaller boxes: Heavy items should be placed in smaller packages. This will help to minimize the risk of damage to your belongings. For example, if you are moving your office computers, you should pack them in a carton rather than a large box.

How to transfer files and other essential items to your new office?

Moving your company’s office is a big job. Not only do you have to move employees and their personal belongings, but you also have to move your company’s physical files, office machines, and other essential items. 


Luckily, there are several things you can do to make your office relocation as smooth as possible. Here’s a step-by-step guide of the things you need to do before, during, and after your office move: 


Moving day. Before your moving day, you’ll want to put together an inventory of everything that needs to be moved. This inventory should include files, office machines, furniture, appliances, and everything else in your office. This inventory will help your moving company estimate how many movers and trucks you need and how much equipment, boxes, and other supplies you’ll need for your move. 


Get quotes from several moving companies. After you’ve gathered your inventory, it’s time to start shopping around for moving companies in your area. Ask each moving company for a free quote, then compare each company’s prices. Remember that you’ll likely save money by hiring a local moving company for your office instead of one that makes cross-country moves. 


Choose the moving company that is right for you. Once you’ve looked at the prices of several offices moving companies, it’s time to choose the one that is right for you. Focus on finding a moving company that can impact your office quickly and efficiently and has a good reputation. 


Notify your employees. Once you know which moving company you want to use, it’s time to notify your employees. Send out an email or letter letting everyone know that you’ll be moving, and inform them of your new home address. 


Make sure your office is packed up. When your moving day arrives, your office should be packed and ready. To prevent any last-minute packing, it’s a good idea to ensure everything is packed and ready to go at least a week before your moving day. 


On moving day. On the day of your move, your moving company should arrive at your new home on time and get to work immediately moving your office items. If you hire a moving company with moving coordinators, they’ll call you to know when to expect their arrival. 


Pack up the last of your office items. Once your moving company has moved everything else in your office, you’ll be able to pack up the last few things. Your moving coordinator will let you know when it’s safe to start packing.

What to consider before deciding

on office relocation.

Are you planning an office relocation? If so, there are a few things that you should consider before you make a final decision. 


 Relocating your office can be an exciting but stressful experience, and there are many things to consider before settling on a moving company. Because moving is a serious task, the decision must be based on reliable research. Here are a few things that you should consider before deciding on an office relocation: 


 Company size is one of the most important factors when planning an office relocation. Small offices may need to be moved more furniture to require professional office movers. In this situation, you can move all of the items yourself. 


 On the other hand, larger companies may need to hire professional movers for their office relocation. In this case, it’s essential to take note of the size of the moving company and their staff. Most moving companies employ qualified staff with years of experience handling office relocations. 


 Office relocation cost: The cost to relocate your office will also depend on the size of the office and the number of people moving. If you plan on hiring professional office movers, you’ll need to consider how much it will cost. Moving companies usually charge by the hour, and rates can vary greatly depending on the moving company. 

While the cost of hiring professional office movers may be more than the cost of moving the office yourself, this doesn’t mean that hiring experienced office movers is always the better option. For example, hiring office movers may be more cost-effective if you’re moving only a few items or purchasing packing materials. However, if you’re relocating many heavy items and need help moving the furniture, consider hiring professional office movers. 


Type of furniture: The type of furniture in your office may impact the cost of your office relocation. Heavy furniture, such as large filing cabinets, may require additional packing materials or assistants. If you’re moving office furniture, it’s essential to take note of the size and weight of each piece so that you know what moving process is most efficient.

Hiring a professional moving company to help with your office relocation

Moving from one office to another is often a complicated and stressful process. The last thing you want is to find that your move has fallen apart because you need to research the moving companies in your area adequately.


 Before hiring a professional moving company, you should ensure they have the licenses and insurance required in your state. It would help if you also asked for proof of their equipment.


 When hiring a moving crew, consider how you would like your move. For example, do you prefer movers to handle the packing? Do you need storage units for your office equipment? What space do you need in your new office? By taking the time to plan your move, you can ensure that everything goes smoothly.

Additional tips for a smooth office relocation

To move smoothly, it’s essential to prepare everything for your move. One of the things that you can do is get everything organized beforehand. Have a checklist of everything you need to do and check them off as you go along. 


 You can also write out a job description for every employee. This way, you can ensure that everyone is given their assignments and your moving crew knows who is responsible for each task. Also, consider writing out a list of packed items, what room they should be delivered to, and who needs to be in charge. 


 Lastly, consider hiring a moving company. This way, everything will be taken care of from start to finish. They will ensure everything is packed and moved correctly, and you won’t need to worry about a thing.

This office relocation guide aims to help you make critical decisions as you prepare for your office move. If you need a professional office mover in PA, call us at 717-819-6339, or you may visit our website here.

Karsten Desario

-Founder

Karsten Desario is the founder of Kinetic Movers in York, Pennsylvania. You can often find him helping his crews accomplish the best moving services around the state of Pennsylvania and beyond.

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